Division Rules

Revised 29th October, 2014

            IVAO™ Rules and Regulations

    8.- Division Rules and Regulations

8.1. - General.

8.1.1 - Every country is eligible for one IVAO™ Division. The division callsign will be in the format of IVAO-XX where XX represents the country ISO code.

8.1.1.1 - Divisions may encompass more than one country as defined in 8.3

8.1.2 - There exist two types: Divisions and Mini-Divisions.

8.1.3 - The final right to create, regulate or close divisions lies with the Executive.

8.1.4 - Divisional Directors and Assistant Directors are appointed by the Executive. Divisional staff may be appointed by the Divisional Director / Assistant Director. IVAO™ Executive reserves the right to deny any divisional staff appointments.

8.1.5 - Every division shall have an active Director and Webmaster at all times.

8.1.6 - Divisions may be required to work with the Executive to provide updates and reports as and when requested.

8.1.7 - Period of validity for Mini-Divisions:

8.1.7.1 - One of the main objectives of a Mini-Division is to become a Division. In this context, at the date of the anniversary of the Mini-Division, and after the evaluation of the status of the Mini-Division by the Executive, the Executive will be able to proceed as follows:

8.2. - Division Creation

There are no specific numerical requirements to create a division. Proposals to create a new division will be judged on a case-by-case merit. The proposing DIR and any initial staff must meet the general IVAO™ staff requirements as detailed in other sections of the R&R. In order to commence creating a new division, the proposed division director should prepare a detailed proposal document, to be presented to the Executive on why your region should be a division. We would expect to see evidence and thought related to:
- Things that have already been done to engage and develop the region.
- Evidence that you can attract a sustainable and workable number of members for your plans
- A roadmap for division formation and development (proposed staff positions, events, tours and training plans)
- Details on how you will acquire and provide the relevant technical details/knowledge (website, local procedures, resources/sector-files etc)
- A realistic assessment of the main challenges, and how you could overcome them
- A marketing/advertising plan to grow the authentic local user base, not to just attract overseas members to temporarily switch.
- A list of the proposed staff with the CV of each one of them where the staff position is clearly identifiable.

The Executive will then pose any questions allowing for clarification if needed. The Executive will then approve or deny this request, and allow creation to continue. A short monthly progress report will be required to be submitted to the Executive for the first 12 months. The WM of the new Division will be required to send a copy of the whole website in a compressed format to the LD/LAD. This file is required to be updated any time a major change is made to the website.

8.2.1 - A division can have the following staff positions:

8.2.1.1 - Division:
- Division Director (XX-DIR)
- Division Assistant Director (XX-ADIR)
- Flight Operations Coordinator (XX-FOC)
- Flight Operations Assistant Coordinator (XX-FOAC)
- ATC Operations Coordinator (XX-AOC)
- ATC Operations Assistant Coordinator (XX-AOAC)
- Special Operations Coordinator (XX-SOC)
- Special Operations Assistant Coordinator (XX-SOAC)
- Training Coordinator (XX-TC)
- Training Assistant Coordinator (XX-TAC)
- Events Coordinator (XX-EC)
- Events Assistant Coordinator (XX-EAC)
- Membership Coordinator (XX-MC)
- Membership Assistant Coordinator (XX-MAC)
- Webmaster (XX-WM)
- Assistant Webmaster (XX-AWM)
- FIR Chiefs (if more than one FIR in the division) (XXXX-CH/ACH)
- Divisions may also request assistants for busy departments (eg Events - XX-EA1) at the discretion of the Executive and department director.

8.2.1.2 - Mini-Division:
- Director (XX-DIR)
- Training Coordinator (XX-TC)
- Training Advisors (XX-TA)
- Events Coordinator (XX-EC)
- Webmaster (XX-WM)

8.2.1.3 - The responsibilities for each divisional staff position shall be provided by the Executive.

8.2.2 - All division staff members must comply with the IVAO� staff requirements which can be reviewed in the R&R.

8.2.3 - Members can only be staff in one division, unless approved by Executive.

8.2.4 - The division coordinators must work in full cooperation with the corresponding departments at IVAO™ Executive and in other divisions.

8.2.5 - Divisions shall provide a website for their members. The website shall:
- Contain: local ATC procedures, charts (where available), sectorfiles and resources.
- Provide background information about IVAO™ and its services, including a clear link to the IVAO™ main site and the Rules and Regulations.
- A page clearly indicating staff positions and relevant contact details.
- The IVAO logo has to be visible in the home page of the website.
- Links to �Join IVAO!� page and official forum must be clearly identifiable.
- The website may be in a local language, however, the basic information including charts, local procedures and resources must be available in an English version.
- The website must comply with the IVAO™ Intellectual Property Policy, and therefore shall not contain any copyrighted material, e.g. charts, diagrams, pictures or sectorfiles, without permission from the owner.
- The use of popup windows, banners and any other forms of advertising may not be used. The website must be of reasonable quality, and be view-able in all modern browsers.
- IVAO™ Logistics may be able to provide templates to use. Websites submitted become property of IVAO. After approval by the Executive, a redirect URL (http://xx.ivao.aero) will be provided.
- The Div WM/DIR must send the original website files and provide updates as and when major changes are made (or on a quarterly basis) to the logistics department in a compressed file (ZIP or RAR).
- Divisions may be required to meet certain corporate branding requirements as dictated by the Executive and Public Relations department.
- A training section must be present and contain the following items and be approved by the Training Department:

8.2.6 - The division DIR will be responsible for the contents of the division website.

8.2.7 - If divisions source data (routes, waypoints, airports) to display on their website, they should also ensure that the IVAO™ database is updated accordingly in cooperation with the ATC Operations Departments.

8.2.9 - The only forum that may be used is the official IVAO™ Forum: http://forum.ivao.aero The only mailing list that may be used is the official IVAO Mailing List from the IVAO staff tools.

8.2.10 - Divisions must organise and coordinate events and training for the users within their division. These events and training sessions should not only be published on the division website but should also be advertised throughout the Flightsimming community.

8.2.11 - Theoretical and practical training should be in-line with the standards set by the HQ Training Department. Tests within divisions will be done by local examiners. Theoretical tests will be in the English language in order to prove a basic knowledge of the international "ATC" language.

8.2.12 - Divisions must not have their own theoretical and practical exam system unless permitted by the IVAO� Training Department. All theoretical and practical exams must be done through the systems supplied by IVAO.

8.2.13 - Division staff must set an example to division members by behaving correctly at all times as described within the IVAO� Rules and Regulations.

8.2.14 - A division's priorities should always be on providing the training, knowledge and resources to allow members to simulate realistic ATC and Pilot activities within the region. Therefore the training and membership department should be a major priority in all divisions. This should be closely followed by engaging members in order to grow the user-base in that region, and provide a more enjoyable experience. This includes providing 'extras' such as tours, events and community activities.

8.3. - Multi-country Divisions : IVAO recognizes that due to changes in membership numbers or a common cultural tie, it may be advantageous for multiple countries to form a single division.

8.3.1 - All rules applicable to divisions under 8.2 also apply to divisions created under this section.

8.3.2 - A poll of the membership conducted by forum or similar means at the direction of Executive shall take place to ensure agreement on the part of the membership of all affected countries.

8.3.3 - A unique ISO code must be chosen and assigned to the region, however, it may be permitted to use an ISO code currently assigned to a member country. This code shall be assigned by Executive in agreement with the Logistics Department.

8.3.4 - The maximum number of countries for consolidation will be determined by the Executive Council.

8.3.5 - All affected areas must be eligible as a division or as an OIF (Official IVAO FIR).

8.3.6 - The Division Director and Assistant Director must both have residence in one of the participating countries.

8.3.7 - The website of the division shall include all relevant information for all member countries.

8.3.8 - None of the preceding rules shall prohibit dissolution of the combined division and recreation of each division as a separate entity.

 

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